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BCTF E-Mail List Policy —
Information for List Users

Purpose of BCTF E-mail Lists

Electronic mailing lists aid in the distribution of information via e-mail to groups of users that share common interests. They can be a convenient and effective tool when used appropriately.

Policies Regarding the Appropriate Use of BCTF E-mail Lists


  • E-mail lists are intended for members first. Others are welcome on open lists provided they adhere to these policies. Appropriate topics of discussion are outlined in list welcome messages.
  • Federation resources, including e-mail lists, shall not be used to support individual candidates or groups seeking Federation office.
  • E-mail lists are not to be used for commercial advertising purposes.
  • Spam will not be tolerated. Spam is unsolicited e-mail on the Internet. To the receiver, it usually seems like junk e-mail.
  • E-mail lists are not to be used to spread viruses or virus alerts. Most virus alerts are actually hoaxes; please forward them instead to alert@bctf.ca where they will be handled. You may also determine if a virus is a hoax by browsing to vil.nai.com/vil/hoaxes.aspx.
  • Messages are to be written in ways that maintain and demonstrate respect for others. Colleagues are to be dealt with in an ethical manner, as defined in the BCTF Code of Ethics.
  • List users are prohibited from storing, sending, receiving, displaying, printing, or otherwise disseminating e-mail that is illegal, harassing, sexually explicit, obscene, racist, homophobic, or sexist.
  • The time of colleagues and Federation resources are not to be wasted with communications that are irrelevant to the function of the list.
  • The security of the BCTF network and communications structures are to be respected by all list users.
  • Users remain solely responsible for the content of the messages they post, and users agree to indemnify and hold BCTF harmless with respect to any claim based upon transmission of their message(s). BCTF reserves the right reveal users’ identity (or whatever information we know about you) in the event of a complaint or legal action arising from any message posted by a user.

Proper form

  • Most lists are set up to reply to the list. When replying to a list message, ensure the reply is appropriate for the list. If it is a comment for an individual, ensure you reply to the individual’s address only (check the To: and CC: fields to see where your message is going).
  • Create and maintain descriptive subject lines.
  • Quote original text sparingly in your replies.
  • Use a short signature containing only essential data.
  • Send welcome or congratulation messages via private e-mail.
  • Avoid the use of styled text, e.g., special fonts, font sizes, colours, bolding, etc. Many e-mail programs will not be able to properly render such messages.
  • File attachments should not be sent to lists. See BCTF E-mail Attachments Policy.
  • Never send unsubscribe commands to a list. You can unsubscribe from most lists at bctf.ca/forms/EmailLists.aspx.
  • Remember that clear and concise messages provide the most effective types of communications.
  • Keep messages brief and to the point.
  • Civility is always worthwhile.

Consequences of Inappropriate Use

Individuals not adhering to these policies will be warned of their inappropriate use of the lists. Users will be removed from the lists if warnings are not heeded.

Please refer to BCTF’s E-mail Policy and Guidelines for related information.

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