The British Columbia Teachers’ Federation (BCTF) is committed to protecting the privacy and confidentiality of its members’ personal information.
The BCTF is committed to complying with the British Columbia Personal Information Protection
Act, S.B.C. 2003, c. 63 (PIPA). This includes managing the collection, use, disclosure, storage, and ultimate disposition of its members’ personal information in ways that safeguard the privacy of its members.
Information―means information about an individual. It does not include aggregate information which cannot be associated with a specific individual, and it does not include the name, title, business address, business email address, or business telephone number of an individual. Examples of personal information include
home address and phone number, social insurance number, and medical information of an individual.
Officer―means the staff person designated responsibility for ensuring that the BCTF complies with this policy and PIPA.
The BCTF collects personal information to fulfill its obligations to members and in the course of providing a variety of services. The types of information collected include:
- your name
- home address and telephone number
- social insurance number
- birth date
- home email address.
Additional information may be collected to administer the collective agreement, to fulfill the BCTF’s duty of representation to you, or to provide you with specific services.
for collection, use, and disclosure
The BCTF collects, uses, and discloses personal information for the purposes of fulfilling its obligations to you as set out in the BCTF Members’ Guide, to provide specific services as required, and to fulfill its role as the bargaining agent representing members. The purposes for which BCTF collects,
uses, and discloses personal information include, for example:
communicate with you
confirm your eligibility for services
comply with various professional legal and regulatory requirements
provide services related to the Salary Indemnity Plan, legal services,
grievances, Workers’ Compensation Board (WorkSafe BC) advocacy, Teacher
Regulation Branch advocacy, and pension plan advocacy and assistance
provide Provincial Specialist Association memberships and associated services
of personal information
The BCTF is
committed to protecting your personal information from unauthorized use or
disclosure. Its commitment means that:
will use your personal information only for the purposes it has identified.
will not disclose your personal information without your permission unless it
is required or authorized by law to do so.
will employ appropriate security measures to ensure only authorized individuals
have access to your personal information.
will keep your personal information only as long as is reasonably necessary.
will destroy your information using a confidential and secure method when your
personal information is no longer required.
have the right to request access to their personal information under the
control of the BCTF. The Privacy Officer will assist them with their access
requests must be submitted by completing the BCTF Access Request Form . You may
request a form by sending an email to the BCTF Privacy Officer and returning
the form by mail to the BCTF, 100–550 West 6th Avenue, Vancouver, BC, V5Z 4P2,
Attention: Privacy Officer. In certain situations, further to privacy
legislation, the BCTF may not be able to provide access to certain personal
information that it holds about an individual. Examples of where it may not
provide access include, but are not limited to, situations where:
provision may reveal personal information about another individual
information is subject to solicitor-client privilege
information was collected in relation to an investigation or a contravention of
a federal or provincial law
the provision could reasonably be expected
to threaten the health or safety of an individual.
access cannot be provided, the BCTF will notify the individual making the
request, in writing, of the reasons for the refusal. Where access has been
provided and where the information is demonstrated to be inaccurate or
incomplete, the BCTF will amend the information as required.
Questions or concerns regarding BCTF’s privacy
individual may direct their general questions regarding privacy at the BCTF, as
well as any questions or concerns regarding BCTF’s compliance with this policy,
by mail to the BCTF at 100–550 West 6th Avenue, Vancouver, BC, V5Z 4P2, Attention: Privacy Officer.
The BCTF will investigate any complaints
received in writing. If a complaint is found to be justified, the BCTF will
take appropriate measures to resolve the complaint including, if necessary,
amending its policies and procedures. An individual will be informed in writing
of the outcome of the investigation regarding their complaint.
(May 04 Ex, p. 9)
(June 09 Ex, pp.